When starting your own business, it is almost inevitable that you would need your own photocopy machine. Technology and digital media can advance all day long, but the humble photocopier is still a fundamental piece of equipment in the corporate workspace. The right xerox machine is vital for your company’s present and future success.
In order to help you out, we have picked 6 key questions one must ask themselves when on the lookout for an effective printer machine that is accommodated specifically to your own business.
1. How much Volume?
One of the main things one must assess in their business before choosing a printer is how much volume of copying is required on a monthly basis. Since this is a major pricing factor, this question is one of utmost importance. Your printer needs to have the power capacity to withstand all your printing needs, no matter how much volume it needs.
However, be careful to not pick anything that consumes too much power, for that too comes at a price. Do not pick anything more powerful than required.
A professional xerox machine that can handle your company’s volume can dramatically increase your company’s efficiency and save time as well as money.
2.) Type of Printer?
Back then, people used to have simple, standalone printers. Whenever one needed printing, they would have to walk up to the printer and manually push the buttons themselves. Currently, businesses prefer to use networked printers, which accept printing instructions directly from the office’s computers. Using these printers is a great way to save time and help keeps the flow of work going.
However, it is important to note that since it is easier to print, it is more tempting for office workers to print out unnecessary documents, which is a waste of your money.
3.) Paper Size?
Get a xerox machine that can print out the type of paper you use. If your business does the majority of its’ printing in A4 paper, then choose an A4 printer machine instead of one that can extend to larger paper sizes, allowing you to save money. Take into account what kind of paper your business uses and let this influence which printer you choose.
4.) Colour or Monochrome Printers?
Monochrome printers are only slightly cheaper than colour printers and will not cause you much trouble. However, there is a huge difference in the inks that each printer requires. Colored inks are far more expensive than monochrome inks. Having a coloured option may be enticing, but if your business mostly prints out typed out office documents, then it is best to purchase a monochrome printer and avoid having to waste money on coloured inks.
5.) Automatic Document Feeder?
If your employees are constantly on the move, then you might want to consider an ADF (Automatic Document Feeder) feature. These allow users to leave a stack of papers on top of the printer and do something else while waiting for the stack to be printed. The process of printing these stacks of paper is automatic and it removes the inconvenience of having to put them in the xerox machine manually. It is important to note, however, that in order for this to work, the stacks of paper must be put in an orderly fashion. If not, there is a high chance that it will print out blank pieces of paper or even jam the printer.
6.) Maintenance and Support
It is extremely important to have some kind of support available when something is wrong with a xerox machine. When it malfunctions, some companies would call up their maintenance supplier to fix it. This is, however, a very costly way of fixing the machines. Purchasing a xerox machine means that you need a separate supplier for maintenance. This leads to some companies choosing a xerox for rent. With a xerox rental, maintenance is already assured with your supplier, allowing for a fast and affordable recovery.
What To Do Next:
If you are interested in various xerox rental offers for one of your businesses, contact Marga Enterprises and sign up with us as a partner! Check our website for more details or message us here.